Whether you’re excited to take on the challenges of a heavy workload, or dreading the long days to come, staying on top of your management tasks and communication with clients and workers is key to surviving the season. Try these tips to help keep you sane.
1) Prepare – Use what time you do have in the calm before the storm to head off some of the challenges and difficulties you know you’re going to face. Declutter your paperwork and organize it on the Contractor Workzone app. Make game plans with your employees and automate as many tasks as you possibly can. This means: direct deposits, bill payments etc. Even doing something as simple as cleaning out your truck can help you reset and prepare.
2) Prioritize in the short term – Once the busy season comes, you’ll have a thousand different paperwork and other management tasks to complete every day and limited time to complete them. One tip offered by productivity experts when it comes to small tasks is: if it takes 5 minutes to do, do it now. If it takes longer, schedule time to work on that bigger task at a time that’s better for you. The great thing about construction management apps like Contractor Workzone is that many tasks that would normally take longer than 5 minutes, can be done much more quickly, right from your phone. Things like invoicing, putting together quotes and purchase orders, and sending and receiving subcontractor agreements.
3) Create habits – In that same vein, finding and creating habits that help you be productive is key to keeping up during the busy season. Whether that means setting aside time to complete your short term tasks each day, or waking up early to get work done before the day begins, sticking to productivity habits helps you to maintain a consistent workflow and lets your employees and clients know what they can expect of you.
4) Prioritize in the long term – It’s easy to let the amount of work you’ll experience this time of year overwhelm you. It’s a lot to handle. But, that doesn’t mean you shouldn’t focus on growing and improving your business holistically. If possible, try to set aside some time towards focusing on your business goals. If you’re too busy to do that, write down your ideas and goals as you have them and come back to them later after the work slows down.
5) Communicate – Of course, it’s impossible to keep up with the huge summer and autumn workload of a roofer without great communication between employees and clients. Communication during stressful periods of time is all about letting others know what you expect of them and letting others know what they can expect of you. Luckily, you can use Contractor Workzone to easily send emails, keep and allow access to meeting notes, site instructions, work and site diaries, incident reports and more. Keep everyone in the loop and you can keep up during or even stay ahead during this busy time of year.
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